Conflicts of Interest

Automated COI campaigns that surface conflicts proactively

Don't wait for conflicts to become violations. Ethico's COI management automates disclosure campaigns via HRIS integration, uses branching logic to surface high-risk conflicts immediately, and tracks year-over-year changes so you can identify emerging risks—not just document known ones.

See COI Demo

The Engine

Right disclosures to right people, automatically

HRIS Integration

Connect to Workday, ADP, UKG, BambooHR. The system knows who needs what:

Executives get board-level disclosure forms
Procurement staff get vendor relationship questions
Managers get direct report conflict questions
All employees get baseline COI disclosure

Automated Distribution

No manual list management
New hires automatically enrolled
Role changes trigger appropriate forms
Departures automatically removed

Campaign Management

Schedule annual certifications
Set reminder cadences
Track completion rates in real-time
Escalate non-responders automatically

The Shield

Surface high-risk conflicts immediately

The Problem: 500 disclosures come in. 480 are routine. 20 need review. Without smart triage, reviewers waste time on routine matters while high-risk conflicts wait.

Branching Logic

Answer "Yes" to vendor relationship → additional questions appear
Disclose family member at vendor → flagged for immediate review
Threshold amounts trigger escalation
Category combinations create alerts

Risk-Based Prioritization

High-risk disclosures flagged immediately
Routine disclosures batch-processed
Reviewers focus on what matters

Year-Over-Year

See what's changed, not just what exists

Copy Forward Functionality

Prior year disclosures pre-populated
Employees confirm "no changes" or update
System tracks what changed year-over-year

Change Detection

New conflicts identified
Existing conflicts modified
Conflicts resolved
Historical pattern visibility

Audit Trail

Complete history of disclosure evolution over time.

Pre-Clearance

Guidance before action, not punishment after

The Scenario: Employee considering outside board position. Wants to know if it's allowed before accepting.

Pre-Clearance Process

Employee submits pre-clearance request
System routes to appropriate reviewer
Reviewer approves, denies, or requests info
Employee gets answer before taking action

Why It Matters

Shifts COI management from punitive (catching violations) to preventive (providing guidance). Employees engage with the process because it helps them.

Integration

When conflicts need investigation

Seamless Escalation

Disclosure triggers concern → create case in MyCM
Investigation linked to original disclosure
Findings documented in unified system
Remediation tracked through completion

Cross-Reference Capability

Link disclosures to third-party screening results
Connect COI patterns to case investigation subjects
Identify relationships across data sources

Disclosure Types Supported

Financial Interests

Personal investments, ownership stakes

Family Relationships

Relatives at vendors, customers, competitors

Outside Employment

Second jobs, consulting, board positions

Business Relationships

Vendor relationships, customer connections

Gifts Received

Above-threshold gifts from business contacts

Political Activities

Government relationships, lobbying

What's Included

Capability	Details
HRIS Integration	Workday, ADP, UKG, BambooHR
Role-Based Forms	Different questions by position
Branching Logic	Risk-based question flows
Year-Over-Year	Copy forward with change tracking
Pre-Clearance	Request/approve workflows
Campaign Management	Scheduling, reminders, tracking
MyCM Integration	Case escalation when needed
Audit Trail	Complete disclosure history

How COI Campaign Automation Works

HRIS integration delivers right forms to right people

Step	What Happens	Your Team's Role
HRIS Sync	Employee data pulled from Workday, ADP, etc.	Connect HRIS once
Role Mapping	Employees matched to appropriate disclosure forms	Configure role rules
Campaign Launch	Forms distributed based on schedule	Set schedule
Automated Reminders	Non-responders get escalating reminders	None
Completion Tracking	Real-time dashboard shows progress	Monitor dashboard
Risk Triage	High-risk disclosures flagged for immediate review	Review flagged items

"Our COI campaign used to be a spreadsheet nightmare. We'd export employee lists, manually email forms, chase non-responders, and hope we didn't miss anyone. Ethico automated everything—100% completion in half the time with half the effort."

Angela K.

Ethics & Compliance Manager, Healthcare System (14,000 employees)

Campaign completion time: 8 weeks → 4 weeks

Implementation Timeline

COI campaigns operational in 30-45 days

Phase	Timeline	What Happens
Discovery	Week 1-2	Disclosure types, role mapping, approval workflows
HRIS Integration	Week 2-3	Connect to your HRIS, validate employee data
Form Configuration	Week 2-3	Build forms with branching logic, risk flags
Workflow Setup	Week 3-4	Routing rules, escalation paths, approval chains
Testing	Week 4	Test campaign, validate routing, verify branching
Go-Live	Week 5-6	First campaign launch with hypercare support

What Happens Next

See COI Automation

Demo showing HRIS integration, branching forms, and risk flagging in action.

30 Minutes

Map Your Disclosure Types

Work with our team to configure forms for your specific COI categories and role requirements.

Connect Your HRIS

API integration to eliminate manual list management.

Launch First Campaign

Automated COI campaign with real-time tracking and risk-based triage.

30-45 Days

Frequently asked questions

Surface conflicts before they become problems

See how HRIS-driven automation and branching logic transform COI campaigns from manual chores into proactive risk identification.

See COI Demo

Custom demo showing forms and workflows for your industry.